Join the HEDS Board!

[Emily Hahn MPH, RDN, LD, CSSD, CEDS-S]

Hello members!

It’s that time of year when we recruit new members to join the HEDS Board. This year the positions available are:

-Secretary

-Treasurer

-Conference Chairs (x2)

-DEI Chair

Please email information@houstoneds.org for next steps in pursuing one of these positions. Deadline is April 11th.

 

See below for descriptions of available positions:

Secretary
The ideal secretary is organized, detail-oriented, and knowledgeable about the inner workings of HEDS. The secretary must also be capable of extracting and communicating key information from lengthy conversations.

Responsibilities include:

• Responsible for recording the detailed minutes and document attendance at all board meetings
• Maintains records of committee meetings and distributes to board members for approval before the next board meeting.
• Provides the safekeeping of all official records of the organization.
• Maintains current accurate addresses, email addresses and phone numbers on file
• Provides notice to board when/if a special meeting is needing to be organized including stating the place, date, and hour of the meeting, and, the purpose or purposes for which the meeting is called.

Term Length: 2 years

 

Treasurer
Treasurer is responsible for monitoring the HEDS financials and reporting up-to-date numbers at board and membership meetings. The person in this role must be detail oriented, financially savvy, and a good communicator.

Responsibilities include:

• Ensure that the appropriate monthly financial statements are reviewed by the board during board meetings.
• Ensure that the board regularly monitors the organization’s financial performance and alerts it to any important discrepancies observed.
• Ensure that the organization maintains the appropriate financial records and that these are accurate and up-to-date.
• Ensure that government tax filings are submitted on a timely basis through support of our accountant.
• Ensure that sponsorship payments are received and deposited for conferences.
• Ensure that payments are made in a timely manner to board approved recipients.

Term Length: 2 years

 

Conference Chairs
Conference Chairs are responsible for planning a yearly conference. This alternates between Community Conference and Professional Conference.

Responsibilities include:

• Finding and booking a conference venue.
• Marketing the conference, such as managing social media, sending out emails to HEDS members and other organizations that could benefit from the conference, developing marketing materials (both digital and print).
• Collaborating with sponsors, developing sponsorship tiers and what is included at each level, organizing booth placement, sending W9s.
• Putting together and distributing blind proposals and select speakers in conjunction with the HEDS board.
• Manage conference spending, submitting budget proposal to be approved by HEDS board, and staying on track with budget.
• Organizing airfare, hotel, and travels for out of town speakers.
• Communicating with speakers, attendees, and volunteers.
• Maintaining and updating the HEDS conference website.
• Creating various volunteer committees to support conference planning.
• Brainstorming conference ideas with HEDS Board.
• Putting together badges for conference attendees.
• Screening presentations to clarify alignment with HEDS values.
• Selecting conference date and day of schedule.
• Collaborate with education chair on CEU approval and distribution.
• Defer presenters that were not chosen to speak at the conference to education chair for other speaking opportunities.

Term Length: 2 years

 

Diversity and Inclusivity
This chair is a recent addition to the board. HEDS values diversity and wants to prioritize inclusivity moving forward. This person should be passionate about social justice issues, value diversity, and be willing to brainstorm the ways in which this chair can impact the community in a positive way.

Responsibilities include:

• Help establish the responsibilities of the diversity chair
• Present and brainstorm ways we can better serve and reach minority populations
• Creating positive action interventions to support under‐represented groups

Term Length: 2 years

 

 

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